By the time you administer an assessment you will already have already made many of the critical decisions in a best practice assessment process. Professional supervised administration can be seen as a series of steps designed to minimise error and ensure fairness in data gathering.
» Ensure a sufficient stock of usable materials is available
» Each administrator will require a test manual (including sample booklets and answer sheet), stop watch, administration card and standard test log checklist for recording session details and unusual occurrences
» For each test to be administered all candidates will need a test booklet, answer sheet, rough paper and two pencils with erasers.
» Be clear on the purpose of the assessment and what the results are to be used for
» Plan assessment sessions: numbers to be assessed & duration, administrative support required
» Ensure equipment operating properly, familiarity with materials and equipment
» Arrange location: quiet (no phone, ‘assessment’ sign), appropriate seating & space
» Inform candidates well in advance: utilise practice materials and check for disabilities or administration considerations
The introductory brief should serve to inform and motivate the individual perform to the best of their ability. Describe:
» Why they are completing the assessment
» Type of assessment and timing
» How results will be used / retained
» Who will be given access/ Feedback available
During test administration, check that all individuals have the correct materials.
» Use standard test instructions
» Allow the individual to complete practice questions
» Carefully check completion of answer sheets
» Deal with any questions
» Explain time limits and make clear that no further questions will be answered once test has started
» Adhere strictly to timing
» Collect and check all materials and thank the individual
» Check answer sheet for ambiguous markings or incorrect procedures
» Apply appropriate scoring key and double check scores
» Convert score into standard score and/or percentiles using appropriate norm tables and record
» Return all test materials and data to a secure place
» Ensure all parties are aware of obligations under Data Protection Act
Hints for Dealing with Problems
» Be as alert and aware as possible to catch problems before they become worse.
» Remember it is the administrator’s job to ensure that the test takes place under the correct, standardised conditions as far as possible.
» Dealing with problems discretely and sensitively will minimise disruptions.
» Use your judgement. If there is a disruption to the test session, how serious is it? Does it only affect one individual, or the whole testing session? Is it possible to reschedule a new session at a later date?
» Do not take the easy option. If an individual has trouble with the examples, offer help rather than hoping they will reach the answer alone.