Face to Face or Supervised Administration

By the time you administer an assessment you will already have already made many of the critical decisions in a best practice assessment process.  Professional supervised administration can be seen as a series of steps designed to minimise error and ensure fairness in data gathering.

 Ordering Materialsadmin

»     Ensure a sufficient stock of usable materials is available

»     Each administrator will require a test manual (including sample booklets and answer sheet), stop watch, administration card and standard test log checklist for recording session details and unusual occurrences

»     For each test to be administered all candidates will need a test booklet, answer sheet, rough paper and two pencils with erasers.

Administrator Preparation

»     Be clear on the purpose of the assessment and what the results are to be used for

»     Plan assessment sessions: numbers to be assessed & duration, administrative support required

»     Ensure equipment operating properly, familiarity with materials and equipment

»     Arrange location: quiet (no phone, ‘assessment’ sign), appropriate seating & space

»     Inform candidates well in advance: utilise practice materials and check for disabilities or administration considerations


The introductory brief should serve to inform and motivate the individual perform to the best of their ability. Describe:

»     Why they are completing the assessment

»     Type of assessment and timing

»     How results will be used / retained

»     Who will be given access/ Feedback available


During test administration, check that all individuals have the correct materials.

»     Use standard test instructions

»     Allow the individual to complete practice questions

»     Carefully check completion of answer sheets

»     Deal with any questions

»     Explain time limits and make clear that no further questions will be answered once test has started

»     Adhere strictly to timing

»     Collect and check all materials and thank the individual


»     Check answer sheet for ambiguous markings or incorrect procedures

»     Apply appropriate scoring key and double check scores

»     Convert score into standard score and/or percentiles using appropriate norm tables and record

»     Return all test materials and data to a secure place

»     Ensure all parties are aware of obligations under Data Protection Act

Hints for Dealing with Problems

»     Be as alert and aware as possible to catch problems before they become worse.

»     Remember it is the administrator’s job to ensure that the test takes place under the correct, standardised conditions as far as possible.

»     Dealing with problems discretely and sensitively will minimise disruptions.

»     Use your judgement. If there is a disruption to the test session, how serious is it? Does it only affect one individual, or the whole testing session? Is it possible to reschedule a new session at a later date?

»     Do not take the easy option. If an individual has trouble with the examples, offer help rather than hoping they will reach the answer alone.


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